Purchasing & Admin Administration Team Lead

Gratitude Inc

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1 week ago

Purchasing & Admin Administration Team Lead

8-12 Year(s)

₹ 15 - ₹ 17 Lacs p.m

Kolkata

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Job Description

Key Skills

Oracle SAP Power BI Reporting Tools erp systems ms excel Accounts Payable Strong Communication Skills (Verbal and Written)) Microsoft PowerPoint

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Purchasing & Admin Administration Team Lead

Location: Kolkata
Experience: 8–12 Years
Salary: Up to ₹17 LPA
Band: BPO 4/5
Shift: 12:00 AM IST and/or 6:00 AM IST (Night/Morning Shift)

Job Overview

We are looking for an experienced Purchasing & Admin Administration Team Lead to manage high-volume Purchase-to-Pay (P2P), Accounts Payable, Purchasing, Receipting, Supplier Administration, and Financial Processing operations. The role involves leading a team, ensuring SLA adherence, maintaining process quality, and supporting offshore AU/NZ operations.

Key Responsibilities

Team Leadership

Lead and manage a team handling high-volume Purchasing & Admin transactions.
Monitor productivity, quality, and SLA compliance.
Coach, mentor, and manage team performance.
Ensure timely and accurate transaction processing.
Prepare Daily, Weekly, and Monthly MIS reports.

Purchase-to-Pay (P2P) Operations

Create Purchase Orders (POs) from email requests.
Manage purchase order requests and issue resolution.
Process invoice receipting using Kofax/Speedscan.
Monitor open POs and GRNI reports.
Resolve AP queries, overdue payments, missed invoices, and supplier issues.

Supplier Administration

Maintain supplier master data.
Update supplier bank details and insurance records.
Support supplier compliance activities.

Financial Processing

Process FX payments.
Complete month-end reporting and commitments.
Prepare journals, accruals, and reconciliation entries.
Upload financial entries into internal systems.

Reporting & Documentation

Maintain supplier reports and operational dashboards.
Ensure documentation accuracy.
Generate ad-hoc reports as required.
Support management with operational reporting.

Stakeholder Management

Respond to supplier and internal stakeholder queries.
Coordinate with Finance, Procurement, and Client stakeholders.
Ensure SLA/TAT adherence and avoid escalations.

Mandatory Skills

8–12 years of relevant experience.
Team handling experience in high-volume transactional environments.
Strong knowledge of P2P, Accounts Payable, Purchasing, and Procurement.
Understanding of Journals, Accruals, GRNI, and accounting concepts.
Experience with process controls and SLA management.
Excellent verbal and written communication skills.
Strong MS Excel, Word, and PowerPoint skills.
Experience working in Shared Services/Offshore support environment.

Preferred Skills

SAP / Oracle JD / ERP systems.
Power BI or reporting tools.
Knowledge of procurement compliance documentation.

Work Environment

Offshore support for AU/NZ operations.
Night Shift (12:00 AM IST) and/or Morning Shift (6:00 AM IST).
Training: 5–6 weeks Knowledge Transfer (AU/NZ timings).

Important Notes

Ex-TCS employees are not eligible to apply.
PAN Card and Date of Birth (DOB) are mandatory for profile creation.
Candidates should be comfortable working in the mentioned shifts.

Questionnaire

Please complete the questionnaire before submitting your application.

Questionnaire Link: https://myglit.com/lateral/cref/9b0edc297e

Note: Filling out the questionnaire is mandatory. Profiles without a completed questionnaire will not be considered.

Role

Procurement Lead

Timings

Rotational Shifts (Permanent)

Industry

BPO

Work Mode

Work from office

Process

Voice

Functional Area

ITES / BPO / Customer Service

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