Purchasing & Administration Specialist

Gratitude Inc

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2 days ago

Purchasing & Administration Specialist

2-7 Year(s)

Kolkata

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Job Description

Key Skills

experience in high-volume transactional processing (AP, P2P, procurement, accounts processing or similar). Understanding of basic P2P (purchasing, receipting) and accounting concepts (journals, accruals, GRNI etc).

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Role/Skill: Purchasing & Administration Specialist

Location: Kolkata

Experience: 2-7 Years

Band: BPO 2/3

Salary: up to 9 LPA
Notice Period: 0-30 days

The Administration Specialist is responsible for delivering accurate and timely transactional support for

Purchasing & Admin ‑ related financial and administrative processes. This role focuses on P2P

processing, Purchasing, supplier maintenance, invoice receipting, and reporting, ensuring all Purchasing

& Admin (AP / Receipting) transactions are compliant, well‑documented, and processed within agreed

SLAs.

Location

 Offshore – India

 Shift Timing (Tentative): From 12:00 AM IST and / or 6:00 AM IST

 Training (Tentative): 5–6 weeks Knowledge Transfer (KT) at AU/NZ Timings

Key Responsibilities

Purchase-to-Pay (P2P) Processing

 Create purchase orders from email requests, ensuring compliant coding and approvals.

 Manage purchase order requests.

 Receipt invoices and consolidated/bulk invoices using Kofax / Speedscan.

 Monitor open purchase orders and GRNI reports; follow up with suppliers for invoices or

documentation.

 Process AP queries including but not limited to - chasing overdue payments, resolving missed

invoices, completing statement checks, and addressing stop-credit issues.

Supplier Maintenance & Governance

 Maintain supplier master data, including bank account changes and insurance expiry updates.

 Support supplier compliance checks where required.

Financial Processing & Reconciliations

 Process FX payments and prompt payment activities.

 Complete monthly reporting entries for Purchasing & Admin commitments.

 Conduct Daily, fortnightly and month-end activities and submit for processing.

 Record and upload entries into Purchasing & Admin or financial systems.

Reporting & Data Management

 Prepare and update Purchasing & Admin related reports and Supplier Lists.

 Maintain documentation and data accuracy across internal systems.

 Provide operational and managerial support for order reporting.

 Fulfill ad-hoc reporting requirements.

 Reports and Supplier Lists.

Stakeholder Support

 Respond to internal and external stakeholder queries regarding invoices, purchase orders,

payments and supplier data.

 Support finance, procurement, and Purchasing & Admin management teams with ad-hoc

transaction and reporting tasks.

 Coordinate with Client and Internal stakeholders as required

Required Skills & Qualifications

 Mandatory:

o Demonstrated experience in high-volume transactional processing (AP, P2P,

procurement, accounts processing or similar).

o Understanding of basic P2P (purchasing, receipting) and accounting concepts (journals,

accruals, GRNI etc).

o Excellent verbal and written communication skills.

o Strong attention to detail, accuracy and documentation habits.

o Intermediate MS Excel skills and experience working with workflow/document

management systems, with proficiency in broader MS Office Suite (SharePoint, Word,

PowerPoint etc).

o Experience working with offshore/remote teams or in a shared service environment.

 Preferred:

o Experience with Purchasing & Admin Management (AP / Receipting) systems (e.g., ERP,

SAP, Oracle JD).

o Knowledge of Industry and compliance documentation.

o Familiarity with Power BI and reporting tools.

Work Environment

 Offshore support for AU/NZ Purchasing & Admin (AP / Receipting) operations.

 Night shift (12:00 AM IST) & Morning shift (6:00 AM IST)

 Requires flexibility and ability to work independently.

PAN and DOB are required for profile creation

Role

Procurement Specialist

Timings

Rotational Shifts (Permanent)

Industry

BPO

Work Mode

Work from office

Functional Area

ITES / BPO / Customer Service

Note: Myglit doesn't charge any money from candidates. If you have been asked to pay money to get this job then report to us immediately at support@myglit.com.

Patrick Obunezie

Recruiter - Gratitude Inc

NA, nigeria

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