OHL TA-Onboarding Specialist
Gratitude IncOHL TA-Onboarding Specialist
Job Description
Key Skills
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Onboarding Specialist – Pre-Hire Process Specialist
Location: Mumbai (Olympus) / Bangalore (Think Campus)
Shift: Night Shift – 6:00 PM to 4:00 AM / 7:00 PM to 5:00 AM IST
Experience: 3–6 Years
Job Summary
We are looking for an experienced Onboarding Specialist – Pre-Hire Process Specialist to manage and coordinate end-to-end pre-hire and onboarding activities for new employees. The role will act as a key point of contact for candidates during the onboarding phase and will coordinate with recruiters, hiring managers, and business teams to ensure a smooth and seamless transition into the organization.
Key Responsibilities
Serve as the primary point of contact for candidates during the pre-hire and onboarding process.
Coordinate end-to-end onboarding activities, including pre-boarding, start-date confirmation, orientation, and Day 1 activities.
Send welcome and onboarding communications to new hires.
Select appropriate background verification packages based on job code, location, and business requirements.
Initiate and monitor required drug testing processes.
Review background check and drug test results and provide clearance as per process guidelines.
Schedule employee start dates and select appropriate onboarding events in My Learning.
Update candidate profiles in Workday and move candidates to the Ready for Hire stage.
Send Day 1 communications to candidates, hiring managers, and recruiters with reporting, badging, I-9, orientation, and other required instructions.
Coordinate with Talent Acquisition Advisors, Hiring Managers, and business teams to resolve onboarding-related queries.
Maintain accurate onboarding records, checklists, trackers, and reports in HR systems.
Ensure all onboarding activities are completed accurately and within defined timelines.
Support global and regional onboarding programs and process improvement initiatives.
Qualifications
Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
3–6 years of experience in candidate onboarding or pre-hire processes.
International onboarding experience is required; US onboarding experience is preferred.
Experience working with HRIS systems such as Workday, SAP SuccessFactors, or BambooHR is an advantage.
Strong knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook.
Key Skills
Candidate Onboarding
Pre-Hire Process Management
HR Operations
HRIS / Workday
Background Verification
Employee Documentation
Stakeholder Management
Communication Skills
Customer Service
Data Management & Reporting
Attention to Detail
Multitasking & Time Management
Preferred Qualifications
Experience in a Shared Services / Global Business Services (GBS) environment.
Familiarity with onboarding automation tools and platforms.
Understanding of US employment laws, compliance, and onboarding requirements.
Experience supporting international or global employee onboarding processes.
Strong ability to manage multiple priorities in a fast-paced environment.
Important
- Ex-TCS employees are not eligible to apply.
- PAN and Date of Birth (DOB) are required for profile creation.
Role
Generalist HR
Timings
Night Shift (Permanent)
Industry
BPO
Work Mode
Work from office
Process
Non-Voice
Functional Area
Human Resources
Note: Myglit doesn't charge any money from candidates. If you have been asked to pay money to get this job then report to us immediately at support@myglit.com.
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