Hiring: Purchasing & Administration Specialist

Gratitude Inc

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1 week ago

Hiring: Purchasing & Administration Specialist

2-7 Year(s)

₹ 60 - ₹ 75 Thousand p.m

Kolkata

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Job Description

Key Skills

ERP Stakeholder Management ms excel Accounts Payable Invoice processing Data Management experience in Purchase Order (PO) processing

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Hiring: Purchasing & Administration Specialist

Location

Kolkata (Work from Office)

Experience

2–7 Years

Salary

Up to ₹9 LPA

Shift Timings

12:00 AM IST (Night Shift) and/or
6:00 AM IST (Morning Shift)

Training: 5–6 weeks Knowledge Transfer (KT) aligned with AU/NZ business hours.

Job Responsibilities

Purchase-to-Pay (P2P) Processing

Create Purchase Orders (POs) from email requests with proper approvals and coding.
Manage purchase order requests.
Process invoice receipting, including bulk/consolidated invoices.
Monitor open purchase orders and GRNI reports.
Resolve AP-related queries, overdue payments, missing invoices, statement reconciliations, and stop-credit issues.

Supplier Maintenance

Maintain supplier master data.
Update supplier bank details and insurance records.
Support supplier compliance activities.

Financial Processing

Process FX payments and prompt payment activities.
Complete monthly Purchasing & Administration reporting entries.
Perform daily, fortnightly, and month-end activities.
Record and upload financial entries into relevant systems.

Reporting & Documentation

Prepare Purchasing & Administration reports and supplier lists.
Maintain accurate documentation and system records.
Support operational and management reporting.
Handle ad-hoc reporting requirements.

Stakeholder Management

Respond to supplier and internal stakeholder queries.
Coordinate with Finance, Procurement, and internal teams.
Support client and business stakeholders as required.

Mandatory Skills

2–7 years of experience in Accounts Payable (AP), Purchase-to-Pay (P2P), Procurement, or Transaction Processing.
Good understanding of purchasing, receipting, journals, accruals, and GRNI.
Excellent verbal and written communication skills.
Strong attention to detail and documentation.
Intermediate MS Excel skills.
Good knowledge of MS Office (Word, PowerPoint, SharePoint).
Experience working in Shared Services, BPO, or offshore support environments.

Preferred Skills

Experience with ERP systems such as SAP, Oracle JD Edwards, or similar.
Knowledge of compliance documentation.
Experience with Power BI or reporting tools.

Important Notes

Work Location: Kolkata
Salary: Up to ₹9 LPA
Experience: 2–7 Years
Night/Morning shift flexibility is mandatory.
Ex-TCS employees are not eligible to apply.
PAN Card and Date of Birth (DOB) are mandatory for profile creation.

Mandatory Questionnaire

Before applying, please complete the mandatory questionnaire using the link below. Applications without the completed form will not be considered.

Questionnaire Link: https://myglit.com/lateral/cref/7b60043c14

Role

Procurement Lead

Timings

Flexible (Permanent)

Industry

BPO

Work Mode

Work from office

Process

Voice

Functional Area

ITES / BPO / Customer Service

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