Associate Procurement and Contracts Administration - Until Oct 15 Only (Onsite in Ortigas Pasig)
Gratitude IncAssociate Procurement and Contracts Administration - Until Oct 15 Only (Onsite in Ortigas Pasig)
Job Description
Key Skills
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Job Title: Associate Procurement and Contracts Administration/ Procurement Service Coordinator
Work Location: Onsite in Ortigas ADB Office
Shift: Morning shift
Work Set-up: Onsite
Salary range: 30-40k
Job Purpose:
The Procurement Service Coordinator will collaborate with and deliver support to CSPC,
assisting in (i) administrative tasks; (ii) coordination (internal and external) of different
activities and initiatives related to procurement; (iii) data analysis and documentation
management; (iv) preparation of digital communication (e.g. graphic presentations and
reports) consistent with ADB/CSPC branding standards. The Procurement Service
Coordinator will report to the designated Technical International (TI) Staff and Technical Local
(TL) Staff.
Responsibilities:
Procurement Functions:
• Support and contribution to successful completion of procurement requirements and tasks
assigned, in particular:
-
Coordinate with concerned parties, including but not limited to, end user
departments, suppliers, vendors and manufacturers.
-
Monitor contract expiration and renewal schedules, procurement status and timeline.
-
Assist in procurement tracker and the established Procurement Service Standards
monitoring; coordinate with end user units to ensure completeness of data (Annual
Institutional Procurement Plan etc.).
-
Support expanding of the existing sources of supply (e.g. potential bidders
research, market research, cost benchmarking, etc.) and vendor information
verification.
-
Facilitate the timely delivery of ordered items by monitoring deliveries and
shipments based on issued Purchase Orders. Conduct regular follow-ups with
concerned parties. Monitor payment processes in conjunction with other
departments/divisions for compliance with agreed terms and ADB procedures and
practices.
Administrative Functions:
• Perform administrative and office support function, in particular:
-
Coordinate with various teams within CSD, end user units and CSPC for data and document management, including uploading of signed contracts and procurement-
related documents in the eProcurement system and in CSPC’s SharePoint; transmittal of signed contracts to vendors.
-
Prepare digital communication materials (e.g. graphic reports, power point
presentations, posters, leaflets, etc.) to support CSPC’s branding.
-
Prepare and validate data for regular reporting purposes including but not limited to
progress reports, procurement status, capital budget utilization, cost savings, time
efficiency and any other required team reports.
-
Participate in regular discussions, project meetings, coordination meetings, and prepare
meeting notes, minutes and summary of discussion.
-
Support logistical planning for various events, e.g. conferences, workshops,
negotiations, etc.
Others:
• Perform other duties as may be assigned by the position’s immediate supervisor(s).
Relevant Experience & Requirements:
• College graduate with at least three (3) years relevant experience preferably in the
field of procurement and administration support.
• Demonstrates (i) high level of integrity and ability to maintain confidentiality; (ii)
analytical skills, organized and attentive to details; and (iii) ability to interface with
internal and external clients and ability to work in a collaborative environment.
• Knowledge and understanding of construction, renovations, hospitality, facility
management services concepts, processes, and products is preferred but not essential.
• With advanced skills in communication and marketing including using MS Office
productivity tools such as: Word, PowerPoint, Excel.
• With at least one (1) year experience in the use of SharePoint as a communications,
collaboration and document repository platform.
• Good understanding of new and evolving technologies and digital platforms.
• Ability to multi-task in a fast-paced and multi-cultural environment, while working collaboratively with internal and external stakeholders.
Role
Administrative Assistant
Timings
Day Shift (Permanent)
Industry
Accounting / Finance
Work Mode
Work from office
Functional Area
Front Office Support / Administration /
Note: Myglit doesn't charge any money from candidates. If you have been asked to pay money to get this job then report to us immediately at support@myglit.com.
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